რეგიონული კოორდინატორი

MAC Georgia is pleased to announce an opening for the position of Regional Coordinator (RC) in Adjara for the UNICEF-funded project "Testing Models of Transportation and Home Adaptation Services for Children and Persons with Disabilities in Selected Municipalities of Georgia."

Organization: McLain Association for Children (MAC Georgia)

Location: Adjara region / Tbilisi, Georgia

TERMS OF REFERENCE (ToR)

Regional Coordinator (RC) in Adjara

Testing Models of Transportation and Home Adaptation Services for Children and Persons with Disabilities in Selected Municipalities of Georgia

Duty Station Field-based across the participating municipalities in the Adjara region, with periodic travel to Tbilisi for coordination meetings.

Contract Type Individual Consultancy

Contract Period October, 2026 - July, 2027

Level of Effort 75% FTE for 10 months

Reporting Line Reports to the Project Director; coordinates closely with the Senior Disability & Social Services Expert and other project specialists at the municipal and field level.

Key Technical Collaboration Works in close coordination with the Senior Disability & Social Services Expert on beneficiary outreach and service-cycle implementation; coordinates with the Senior Occupational Therapist and the Occupational Therapist - Home Adaptation & Mobility Officer on field-level scheduling; liaises with the Home Accessibility & Technical Feasibility Officer during site visits; provides field data inputs to the Financial Manager and Project Director.

1. Background

MAC Georgia is implementing the UNICEF-funded project "Testing Models of Transportation and Home Adaptation Services for Children and Persons with Disabilities in Selected Municipalities of Georgia." The project is a 12-month proof-of-concept initiative to test and document transportation and home adaptation service models in up to three municipalities, and to generate practical evidence for future municipal institutionalization and scale-up.

The three participating municipalities have been confirmed within the Adjara region. The project tests the full service cycle rather than isolated interventions, requiring sustained field-level presence to coordinate beneficiary outreach, service delivery, quality assurance and stakeholder liaison on the ground.

The Regional Coordinator provides field-level project coordination, stakeholder engagement and implementation support across the participating municipalities in Adjara, ensuring effective day-to-day delivery of the project on the ground and serving as the primary local liaison for municipalities, Independent Living Centers (ILCs), beneficiaries and service providers.

2. Purpose of the Assignment

The purpose of the assignment is to ensure effective day-to-day coordination of project implementation at the municipal and field level in Adjara, so that beneficiary outreach, service delivery and quality assurance proceed smoothly and operational challenges are identified and resolved in a timely manner.

The Regional Coordinator provides field-level coordination and liaison support, and will not substitute for the technical leadership functions of the Senior Disability & Social Services Expert, the occupational therapy assessment work of the Senior Occupational Therapist and the Occupational Therapist - Home Adaptation & Mobility Officer, or the engineering/technical feasibility responsibilities of the Home Accessibility & Technical Feasibility Officer. The Regional Coordinator`s role is one of field-level coordination, liaison, monitoring and documentation.

3. Core Responsibilities

• Coordinate day-to-day implementation of project activities in the target municipalities in Adjara.
• Support the launch and roll-out of transportation and home adaptation services on the ground.
• Monitor implementation progress, identify operational challenges and support timely problem-solving at the local level.
• Serve as the primary focal point for municipalities, Independent Living Centers (ILCs), beneficiaries, service providers and other stakeholders at the local level, as well as participate in outreach and recruitment of the beneficiaries
• Facilitate communication and coordination among project specialists, municipal representatives and local service providers.
• Support periodic municipal consultation sessions and engagement activities.
• Support beneficiary outreach, application processes and coordination of assessments.
• Contribute to transportation needs assessments and the development of individual transportation support plans.
• Contribute to Home adaptation needs assessments and the development of individual transportation support plans.
• Support implementation and documentation of the full service cycle — application, assessment, approval, provision, supervision and reporting.
• Support the organization of field visits, consultations, trainings and stakeholder meetings.
• Conduct ongoing transportation service monitoring through random trip accompaniment checks, monthly driver check-ins and daily service logs to review trip records, incidents, driver conduct, passenger safety and compliance with safety standards, while also maintaining daily case progress records for home adaptation services.
• Collect and maintain project documentation, beneficiary records and implementation data for both services.
• Provide regular updates to the Project Director and contribute to progress reporting, including the monthly progress dashboard.
• Escalate safety incidents to the Project Director in accordance with project protocols.
• Support quality assurance and ensure compliance with project procedures and agreed service delivery standards.
• Contribute to monitoring, learning and knowledge management processes.

4. Scope of Work Sequencing and Timing

The Regional Coordinator`s inputs shall follow the sequencing of the approved project timeline. Project months correspond to the August 2026-July 2027 implementation calendar. Recruitment of the Regional Coordinator takes place in Month 1; field-level engagement at 75% FTE runs from Month 2 through Month 11, with no dedicated field coordination required in Month 12.

4.1 Phase A - Preparatory Phase | Months 1-3

Activity 4.1.1 - Recruitment and municipal engagement support

Recruitment of the Regional Coordinator is conducted in project Month 1.

From project month 2 the project regional coordinator will:

• review and become orientated in the conceptual frameworks, provide recommendations tailored to the local context, and participate in working meetings.
• support municipal engagement and selection in Adjara, including structured consultations with candidate municipalities, together with the Senior Disability & Social Services Expert.
• Begin establishing field-level relationships with municipal social service departments, active ILC (s) and other local stakeholders.
• Support outreach to potential beneficiaries/service users for both services and provide initial consultations on service eligibility, application procedures and required documentation.
• Facilitate referrals and communication between potential applicants, municipalities and the project team, as needed.
• Support logistics for the project inception process at the field level.

Timing: Month 1 (recruitment); Months 2-3 (field engagement support), ahead of the Inception Report.

4.2 Phase B - Transportation Service Testing | Months 4-10

Activity 4.2.1 - Provider selection support and service launch

• Support definition of selection criteria and procurement documentation for transportation service providers.
• Support the launch and roll-out of transportation services on the ground.
• Contribute to transportation needs assessments and the development of individual transportation support plans, with municipal involvement.
• Identify and recruit local transportation companies, and/or interested individual drivers.

Timing: Months 4-5, with service launch support targeted for Month 5..

Activity 4.2.2 - Service-cycle management, monitoring and midline review

• Support implementation and documentation of the full transportation service cycle.
• Maintain daily/per-trip service logs, including trip records, incident reports and beneficiary feedback.
• Conduct random trip accompaniment checks and monthly driver check-ins reviewing trip logs, incidents and compliance with safety standards.
• Support the Month 6 midline review of operational challenges, beneficiary feedback and preliminary costing data.
• Support periodic municipal consultation sessions on transportation pilot implementation, including drivers` training logistics.

Timing: Months 4-10, with the midline review at Month 6.

4.3 Phase C - Home Adaptation Service Testing | Months 4-10

Activity 4.3.1 - Field-level support to home adaptation implementation

• Support beneficiary outreach, application processes and coordination of assessments for home adaptation cases.
• Maintain case progress records for home adaptation cases in coordination with the Occupational Therapist - Home Adaptation & Mobility Officer.
• Support the Occupational Therapist in planning, conducting, and evaluating home visits, including follow-up visits to assess how the home adaptations are being used, whether they meet the beneficiary needs, and whether any further adjustments are required.
• Support periodic municipal consultation sessions on home adaptation pilot implementation.

Timing: Months 4-10.

4.4 Phase D - Monitoring, Evidence Collection and Finalization | Months 9-11

Activity 4.4.1 - Final monitoring, documentation handover and field-level closeout

• Contribute to the monthly progress dashboard and data validation processes through Month 11.
• Consolidate and hand over service logs, case records and beneficiary documentation for use in the Municipal Guidance Package and Final Piloting Report.
• Support any final field-level consultations or verification visits required before project closeout.

Timing: Months 9-11; no dedicated field coordination required in Month 12.

5. Role Boundaries and Collaboration Arrangements

To ensure clear accountability and avoid duplication, the following division of responsibilities applies:

• Role Primary responsibility in relation to this ToR
• Regional Coordinator (this assignment) Day-to-day field-level coordination, stakeholder liaison, beneficiary outreach support, service logs, follow-up with home accessibility/quality-assurance checks, and field-level documentation across the Adjara municipalities.
• Senior Disability & Social Services Expert Beneficiary-management leadership; municipal/stakeholder engagement strategy; service-model validation; service-cycle oversight; costing/midline-review leadership.
• Senior Occupational Therapist, Home Adaptation & Transport Lead Senior OT/functional methodology; eligibility and assessment criteria; passenger-safety technical standards; OT supervision/mentorship.
• Occupational Therapist - Home Adaptation & Mobility Officer Routine household assessments, beneficiary-specific documentation and recommendations, case tracking and post-completion follow-up visits.
• Home Accessibility & Technical Feasibility Officer Technical feasibility, engineering/accessibility review, technical design and BoQ review/validation, construction/site supervision.
• Project Director Overall project leadership, coordination, assignment approval, quality assurance, integration of technical outputs and final approval/sign-off of deliverables.

6. Deliverables and Submission Schedule

The Regional Coordinator shall submit the following deliverables in editable electronic format. Deliverables may be developed iteratively, but the milestone versions below must be sufficiently complete for the project activity that depends on them.

No. Deliverable Minimum required content Deadline / trigger

D1 Municipal Engagement Field Support Package Records of field-level consultations supporting municipal engagement in Adjara; established local stakeholder contacts. End of Month 3 (November 2026).

D2 Transportation Service Launch & Cycle Documentation Service launch support records; individual service user recruitment support activities and results, transportation support plans; daily/per-trip service logs. Rolling, Months 4-10 (December 2026-June 2027).

D3 Quality Assurance & Midline Review Field Inputs Trip accompaniment check records; monthly driver check-in logs; field inputs to the Month 6 midline review. Month 6 (February, 2027) midline; rolling through Month 10.

D4 Home Adaptation Field Support & Case Records Beneficiary outreach and application coordination records; case progress records for home adaptation cases. Rolling, Months 4-10 (December 2026-June 2027).

D5 Monthly Progress Dashboards and Documentation Handover Monthly progress dashboard contributions; consolidated service logs and case records, home adaptation reconstruction follow-ups handed over for the Municipal Guidance Package and Final Piloting Report. Rolling monthly; final handover by Month 11 (July 2027).

7. Working Arrangements and Level of Effort Allocation

The Regional Coordinator is engaged at 75% FTE for 10 months, following a recruitment period in Month 1 and with no dedicated field coordination required in Month 12. The assignment is field-based across the participating municipalities in Adjara, with periodic travel to Tbilisi for coordination meetings.

The indicative distribution of the Regional Coordinator`s engagement across project phases is as follows:

Project Phase Calendar Months Main Areas of Engagement Level of Effort

Recruitment Month 1 (Aug-Sep 2026) Recruitment of the Regional Coordinator; no field coordination duties yet 0% FTE

Preparatory Phase Months 2-3 (Oct-Nov 2026) Municipal engagement support, establishing field-level stakeholder relationships, including potential service users identification 75% FTE

Transportation & Home Adaptation Service Testing Months 4-10 (Dec 2026-Jun 2027) Service launch support, service-cycle documentation, trip checks, driver check-ins, home adaptation reconstruction follow-ups, midline review support. 75% FTE

Finalization Phase Months 9-11 (May-Jul 2027) Final monitoring, data validation, documentation consolidation and handover 75% FTE

Total: 10 engaged months (Months 2-11) 75% FTE throughout engaged months

As the Regional Coordinator is engaged on a continuous 75% FTE basis during the engaged months, the phase engagement above describes the main areas of field-level focus during each period rather than a separately allocated bank of working days.

The Regional Coordinator shall promptly flag safety incidents, operational challenges or quality risks that may affect beneficiary safety, service quality or implementation timelines.

All deliverables shall be submitted in editable format and revised based on consolidated project feedback where revisions fall within the agreed scope of work.

How to Apply:

Interested candidates should submit their CV to mac_info@macgeorgia.org with "Regional Coordinator" in the subject line.

Application deadline: October 16, 2026

Only shortlisted candidates will be contacted.