პროექტის ადმინისტრატორი/გუნდის ლიდერის ასისტენტი

Join Spectrum Architecture as a Project Administrator/Team Leader Assistant in Tbilisi, Georgia!

Spectrum Architecture is a fully integrated Design-Build firm based in Tbilisi, Georgia, providing services in Architecture, Interior Design, Master Planning, and Construction Management. We design and build unique and bespoke projects for the commercial and residential sectors worldwide.

Position Overview:

We are seeking an organized, proactive, and detail-oriented Project Administrator / Architectural Project Coordinator to support our Project Leads, Design Team, and external consultants. In this role, you will act as a key communication link across internal teams, clients, contractors, and consultants, ensuring seamless project coordination, document control, meeting management, and task tracking within a fast-paced architectural and engineering environment.

Key Responsibilities:

• Project & Team Coordination: Assist Project Leads with daily project management, manage calendars, set deadlines, and proactively follow up on action items and deliverables.
• Meeting & Action Management: Organize internal and external meetings, prepare agendas, attend meetings to record accurate Minutes of Meeting (MoM), maintain live action trackers, and ensure prompt follow-up.
• Client & Consultant Communication: Serve as a daily point of contact for routine project communications, inquiries, and Requests for Information (RFIs) between clients, subconsultants, and contractors.
• Document Control & Transmittals: Manage the project document control system, maintain structured logs for incoming/outgoing drawings, specifications, and transmittals, and ensure internal teams work with the latest revisions.
• Workflow Support: Help maintain clean project directories, standard folder structures, and ensure smooth information flow across architecture, engineering, and specialist disciplines.

Qualifications & Experience:

• Degree, diploma, or professional experience in Architecture, Engineering, Construction, Project Management, or a related field.
• Previous experience in an architectural, engineering, or design consultancy environment.
• Strong understanding of architectural/engineering workflows, drawing revisions, and project stages.
• Excellent written and verbal communication skills with high attention to detail.
• Proven ability to multitask, manage tight deadlines, and proactively follow up on open actions.

Technical & Personal Skills

• Technical: Proficiency in MS Office 365 (Word, Excel, Outlook, Teams, SharePoint), Adobe Acrobat, and task/project management software. Familiarity with CDE, BIM, or Autodesk platforms is a plus.
• Attributes: Proactive, structured, diplomatic yet persistent, and comfortable communicating across all seniority levels.
• Languages: Fluency in English; additional language skills are a plus.

Selection Process: First Interview; Practical Task / Assignment; Final Interview

How to Apply:

Interested candidates are invited to send their resume to careers@spectrum.ge

Please include the position title "Project Administrator / Team Leader Assistant" in the subject line. Applications without the correct subject line may not be considered. Only shortlisted candidates will be contacted.

By submitting your job application, you agree to the storage of your data in our applicant database for a period of 1 year.