Executive Assistant to the Founder / აღმასრულებელი ასისტენტი

Executive Assistant to the founder of an IT / software business (individual entrepreneur, Tbilisi). The founder works with international clients in Russian and English and runs an in-house AI automation stack (AI agents, bots, own servers).

Responsibilities:

- Manage the founder's calendar, inbox and meetings; prepare meeting materials and follow-ups.

- Prepare and track documents: contracts, invoices, tax and bank paperwork, applications to state services.

- Coordinate with accountants, lawyers and contractors; control deadlines.

- Run the founder's personal and family logistics: travel, bookings, household services, family schedule.

- Keep the project and task base in Notion, Linear and Google Workspace up to date.

- Use AI tools (ChatGPT, Claude, Perplexity, Notion AI) for research, drafts of letters and documents, and meeting notes.

- Help the founder with the internal AI and automation stack: give tasks to AI agents (Claude Code, MCP connectors), check their results, keep prompts and instructions up to date.

- Support simple operations on the company's own infrastructure: home Linux server (SSH over Tailscale), Docker services, Telegram bots, scheduled jobs (cron), databases (PostgreSQL, Supabase), deploys from GitHub; monitor alerts and report issues.

Requirements:

- Native or fluent Russian - the main working language with the founder and clients.

- English at B1 level or higher.

- 3+ years of experience as a personal or executive assistant to a business owner or public figure.

- Daily, confident work with AI tools, Notion and Google Workspace (professional level); Figma and Miro (intermediate).

- Experience in preparing packages of official documents (visas, legal or state applications).

- Readiness to learn the technical stack above; basic experience with GitHub, terminal, servers or bots is a plus.

- Confidentiality and reliability.

Conditions: full-time, 40 hours per week, 5 days, on-site in Tbilisi; permanent employment contract; salary 1,875 GEL per month before tax.

პროფესია: მდივან-ასისტენტი

სამუშაო ადგილი: თბილისი, აღმაშენებლის ხეივანი 204

ვაკანსიების რაოდენობა: 1

ხელფასი: 1875 ₾ / თვე

სამუშაო გრაფიკი: სამუშაო დღეები

დასაქმების ფორმა: სრული

გამოცდილება: 3 წელი

ენები: ინგლისური (საშუალოდ), რუსული (მშობლიური)